Center Assistant (Staff Assistant III)

Responsibilities

Performs a variety of complex administrative and financial support duties to coordinate the activities and procedures of the Joint Center for Housing Studies. Assists in ensuring the smooth day-to-day operations of the Center. This role provides a great opportunity to build skills across a wide spectrum of the Center’s administration.

  • Processes A/P and A/R transactions including B2P invoicing, vendor requests, Concur report processing, P-Card transaction review, prepares invoicing for gift contributions from 100+ donors, prepares/processes credit vouchers and gift deposits to A/R and the ADS. Reconciles transactions to the general ledger.
  • Processes paperwork for temporary and student employees. Submits temporary and student time in PeopleSoft. Runs temporary and student payroll registers and reconciles these prior to the weekly payroll close
  • Maintains electronic financial office files of record for the Center including invoicing, gift records, contracts, and student fellowship and grant paperwork
  • Reviews and reconciles event registration transactions from TouchNet to general ledger
  • Assists with year-end financial close
  • Responsible for staying up-to-date on university financial policies and advises staff on numerous university policies including travel, corporate card and p-card
  • Fields questions regarding payment and tax related questions with donors, vendors and payees
  • Assists with general management of the Center office including handling maintenance request to the landlord, ordering supplies, managing space reservations for the office conference room/other spaces, and other tasks as needed
  • Responsible for the reception desk of the Center and fielding questions in the Center’s general email account
  • Assists with on-site events as needed
  • May oversee work of student or temporary employees
  • May assist in reviewing hotel and event related contract

Basic Qualifications

  • Business training beyond high school or college background preferred;
  • Three or more years of related experience;
  • Strong communication skills required;
  • Ability to work independently with minimal supervision;
  • Ability to handle complex and confidential information with discretion

Additional Qualifications and Skills

  • Advanced knowledge of Excel and Microsoft Office Suite
  • Harvard financial systems experience a plus
  • Knowledge of database programs a plus

To apply, please visit the Harvard Careers Website.

58569BR